Employment Field Index
"Employment States" tab
| Field name | Field type | Description |
|---|---|---|
| Valid from | Date field | Mandatory field, with calendar. Default: current date |
| Valid until | Date field | with calendar. Default: 01.01.3000 |
| Priority | Dropdown | Mandatory field, with selection list. Choices are "Primary employment" and "Secondary employment" |
| Social security group | Dropdown | Mandatory field, with selection list. Choices are "Fully insured", "Marginal", "Apprentice", "Freelancer", "Marginal freelancer" |
| Employment code | Dropdown | Mandatory field, with selection list. Choices are "Worker", "Salaried employee", "Freelancer", "Contract for work", "Civil servant" |
| Entry date | Date field | Mandatory field, with calendar |
| Termination date | Date field | with calendar, for fixed-term or terminated employment relationships |
| Fictitious entry date | Date field | with calendar. To calculate creditable prior periods of service, enter a correspondingly earlier date. |
| End of probation | Date field | with calendar |
"Secondary Jobs" tab
This area is used exclusively to record secondary jobs at other companies and organizations. Secondary jobs or employments that the employee performs in your company must be recorded in the "Employment States" tab.
| Field name | Field type | Description |
|---|---|---|
| Activity | Text field | to describe the type of activity |
| Function | Dropdown | with selection list. To record a function that involves liability. Choices are "Shareholder", "Managing director", "Supervisory board", "Executive board". If no function involving liability is performed, the field remains empty |
| Company | Text field | Recording of the employer by name |
| Legal form | Dropdown | with selection list. Choices are "GmbH", "AG", "Sole proprietorship", "GmbH & Co KG", "OHG". If none of the choices applies, the field remains empty. |
| Employment code | Dropdown | with selection list. Choices are "Worker", "Salaried employee", "Freelancer", "Contract for work", "Civil servant" |
| Time commitment | Text field | for entering the number of weekly hours |
| Comment | Text field | for additional information |
| Postal address / Street | Text field | to record the company address |
| Postal address / Address line 2 | Text field | to record the company address |
| Postal address / Address line 3 | Text field | to record the company address |
| Postal address / Postal code | Text field | to record the company address |
| Postal address / City | Text field | to record the company address |
| Postal address / Country | Dropdown | with selection list |
| Correspondence address | Checkbox | the company address of the secondary job can be used as an alternative mailing address to the private address |
| Valid from | Date field | Mandatory field, with calendar; the default is the current date |
| Valid until | Date field | Mandatory field, with calendar; the default is 01.01.3000 |
"Maternity Protection / Parental Leave" tab
| Field name | Field type | Description |
|---|---|---|
| Expected date of birth | Date field | with calendar, for entering the expected date of birth (EDB) |
| Create/update employment entry for maternity protection | Checkbox | checking it automatically generates an entry under "Employment States" or updates an existing one |
| Authority notified | Date field | with calendar, for entering the date on which the labor inspectorate was informed |
| Work restrictions / from | Date field | with calendar, for entering the date from which any work restriction begins |
| Work restrictions / Description | Text field | for further information on this work restriction |
| Maternity protection / from | Date field | with calendar. For the date on which maternity protection begins, based on the expected date of birth. |
| Maternity protection / until (expected) | Date field | with calendar. For the date on which maternity protection ends, based on the expected date of birth |
| Maternity protection / actual date of birth | Date field | with calendar. For the actual date of birth. From this date, the postnatal maternity protection entitlement begins to run. |
| Maternity protection / Name of the child | Text field | for entering the name |
| Maternity protection / Premature birth - cesarean section - multiple birth | Checkbox | if one of these circumstances applies, the postnatal maternity protection entitlement is extended. |
| Maternity protection / until (actual) | Date field | with calendar, for the end of maternity protection based on the type of birth or the actual date of birth |
| Maternity protection / Deregistered | Date field | with calendar, for the deregistration from social insurance by the employer. During maternity protection, social insurance is provided via the ÖGK |
| Parental leave / Parental leave? | Checkbox | clicking it opens the input option for recording a parental leave |
| Parental leave / Create/update employment entry for maternity protection | Checkbox | checking it automatically generates an entry under "Employment States" or updates an existing one |
| Parental leave / Registration | Date field | with calendar, for recording the date on which social insurance was informed |
| Parental leave / from | Date field | with calendar, for the start date of the parental leave |
| Parental leave / until | Date field | with calendar, for the date on which the parental leave ends |
| Parental leave / End at the latest | Date field | with calendar, for the end of the statutory parental leave entitlement (in Austria, the day before the child's 2nd birthday) |
| Parental leave / Split? | Checkbox | clicking it opens the input option for recording the data for a split parental leave |
| Parental leave / Number of parts | Text field | for entering how many sections the parental leave is divided into |
| Parental leave / 2nd part from | Date field | with calendar, for entering the start of the 2nd part of the parental leave |
| Parental leave / 2nd part until | Date field | with calendar, for entering the end of the 2nd part of the parental leave |
| Parental leave / extended until | Date field | with calendar. If a parental leave beyond the statutory entitlement is agreed, its end can be entered here. |
| Parental leave / Expected return | Date field | with calendar, for entering the return date |
| Comment | Text field | for entering further information |
"Disabilities" tab
| Field name | Field type | Description |
|---|---|---|
| Disability | Dropdown | with selection list. Choices are "Wheelchair", "Visually impaired", "Hearing impaired", "Speech impaired". If none of these applies, the type of disability can be recorded in the following "Comment" field |
| Percent | Text field | Mandatory field; the percentage in numbers is the basis for rights and entitlements |
| Authority | Text field | Entry of the authority that confirms the degree of disability (in Austria usually a decision of the Ministry of Social Affairs) |
| Legal number | Text field | Mandatory field for entering the legally required number of employees with a disability under the employment obligation, depending on the size of the total workforce |
| Date of recognition | Date field | with calendar, usually the date of the decision documenting the degree of disability |
| File number | Text field | for entering the file number of the confirming document |
| Comment | Text field | for further information, e.g. a more detailed description of the type of disability or the resulting requirements |
| Valid from | Date field | Mandatory field, with calendar, enables time limitation and historization; the default is the current date |
| Valid until | Date field | Mandatory field, with calendar, enables time limitation and historization; the default is 01.01.3000 |
"Permits" tab
| Field name | Field type | Description |
|---|---|---|
| Issuing authority | Text field | for entering the organization that issued the permit |
| Comment | Text field | for additional information |
| Target country | Dropdown | with selection list. Choices are "Austria" and "Germany" |
| Valid from | Date field | Mandatory field, with calendar, enables time limitation and historization; the default is the current date |
| Valid until | Date field | Mandatory field, with calendar, enables time limitation and historization; the default is 01.01.3000 |
"Disciplinary Proceedings" tab
| Field name | Field type | Description |
|---|---|---|
| Comment | Text field | Explanation of the circumstances |
| Date | Date field | with calendar, date on which the proceedings were initiated |
| Planned action | Text field | Recording of the measures taken |
| Reason | Text field | Justification of the measures |
| Works council informed on | Date field | with calendar |
| Supervisor | Dropdown | Mandatory field, to designate the supervisor, with employee list |
"Termination" tab
Attention: a termination is recorded via the "More" button --> "End employment relationship"
| Field name | Field type | Description |
|---|---|---|
| Notification date | Date field | Mandatory field, with calendar, for entering the date on which the employee received the information. The default is the current date |
| Termination date | Date field | Mandatory field, with calendar, for the legally justified date of the end of service |
| Recording date | Date field | with calendar, the default is the current date |
| Reason | Dropdown | Mandatory field, with selection list. Choices are "Termination (by mutual agreement)", "Resignation by employee", "Dismissal by employer", "Retirement", "Death", "Summary dismissal", "Expiry of term", "Justified early resignation", "End of freelance contract", "Unjustified early resignation", "Educational leave", "Termination during probation by the employer", "Termination during probation by the employee", "Other reasons for the end of employment", "Termination due to illness", "End of apprenticeship" |
| Comment | Text field | for additional information |
| Last working day | Date field | with calendar, for the actual last day of work |
| Exit interview on | Date field | with calendar, for a possible interview date |
| Interview content | Text field | for additional information |
| Interview partner | Dropdown | with a selection list of the active employees |
| Equipment returned | Date field | with calendar |
| Comment on equipment | Text field | for additional information |
Note
If required, it is possible to add further fields in the "Employment" area to capture data specific to your company. Please contact our specialists and experts for this!